Bookkeeping is the recording of financial transactions. Transactions include sales, purchases, income, and payments by an individual or organization. Bookkeeping is usually performed by a bookkeeper. Bookkeeping should not be confused with accounting. The accounting process is usually performed by an accountant. The accountant creates reports from the recorded financial transactions recorded by the bookkeeper and files forms with government agencies. There are some common methods of bookkeeping such as the Single-entry bookkeeping system and the Double-entry bookkeeping system. But while these systems may be seen as "real" bookkeeping, any process that involves the recording of financial transactions is a bookkeeping process.
A bookkeeper, also known as an accounting clerk or accounting technician, is a person who records the day-to-day financial transactions of an organization. A bookkeeper is usually responsible for writing the "daybooks." The daybooks consist of purchase, sales, receipts, and payments. The bookkeeper is responsible for ensuring all transactions are recorded in the correct daybook, suppliers ledger, customer ledger and general ledger. The bookkeeper brings the books to the trial balance stage. An accountant may prepare the income statement and balance sheet using the trial balance and ledgers prepared by the bookkeeper
The advantages of outsourcing the Book keeping are listed below.
You will not have to employ a full time accountant for your company. This will save your money, because you will pay only when you need accounting work done. If you are a smaller business entity you will be happier as you will be having a lot less day to day work to be completed, and the accounting work can be scheduled at a time convenient for you. You also save on the cost incurred in training an in-house accountant.
Performing bookkeeping tasks involves lot of expertise, whereas it is very expensive and a time-consuming process. To have a fully trained and qualified accountant, with updated knowledge of all the current industry standards means you need a high level of expertise at your end. This is a difficult task for a smaller structure business to have an in-house accountant having access to the ongoing training a bookkeeper working for a dedicated bookkeeping firm would receive.
The error possibility reduces because the service provider will be separated from several internal processes and office politics. This gives you consistent and accurate work flow in reduced time.
Having skilled workforce on bookkeeping associated with it takes lesser time to complete tasks compared to the one who is still receiving training. This saves your time and frees you for other business activities. This helps you focus on core business activity of developing your business.
Not to get involved into managing your staff on bookkeeping, you will be able to save heavily on the management time and money involved in it. Higher level people free of the managing part will be able to concentrate on growing your business.
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